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Notification on Convocation of Extraordinary Meeting of Shareholders of JSC Ventspils nafta

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Notification on Convocation of Extraordinary Meeting of Shareholders of JSC Ventspils nafta

october 4, 2012 / Ventspils nafta

The Management Board of joint stock company “Ventspils nafta” (unified reg. No. 50003003091, legal address: Vaļņu iela 3 – 18, Rīga, Latvia, LV-1050) convenes and announces that extraordinary meeting of shareholders of joint stock company “Ventspils nafta” will take place on November 6, 2012 at 11 a.m. at the hotel “Neiburgs”, Riga, Jauniela 25/27.

Agenda:

1. Conversion of registered shares into bearer shares.

2. Amendments to the Articles of Association.

3. Inclusion of the converted bearer shares in the regulated market.

4. Elections of the Audit Committee.

Shareholders’ registration will be open from 10 a.m. until 11 a.m. on the day of the meeting – November 6, 2012 – at the venue of the meeting.

The record date for participation at the extraordinary meeting of shareholders of joint stock company “Ventspils nafta” is October 29, 2012. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have rights to participate at the extraordinary meeting of shareholders of joint stock company “Ventspils nafta” on November 6, 2012.

Shareholders have rights to participate in the meeting in person or by mediation of their legal representatives or authorized persons:

  • upon registration, shareholders shall present a passport or other personal identification document;
  • upon registration, representatives and authorized persons of shareholders shall present a passport or other personal identification document, and shall submit a written power of attorney of the represented shareholder (form of a written power of attorney is also available on website of joint stock company “Ventspils nafta” www.vnafta.lv), or legal representatives shall present a document certifying the authorisation.

Shareholders of joint stock company “Ventspils nafta” shall inform the Management Board of joint stock company “Ventspils nafta” about the representatives and authorised persons of shareholders who will participate in the shareholders’ meeting, by submitting copies of the powers of attorney or documents certifying the authorisation at least 5 (five) days before the day of the shareholders’ meeting. Shareholders shall submit the aforementioned information and copies of the documents to the premises of joint stock company “Ventspils nafta”, at Vaļņu Street 3, Riga, by notifying on the previous day by phone number +371 67715910.

Rights of shareholders in accordance with the procedure and scope established in Section 274 Paragraph 2 and Section 276 Paragraph 3 of the Commercial Law, Section 542 Paragraphs 1 and 2 of the Financial Instruments Market Law may be exercised within seven days as from distribution of this notification and on the day of the shareholders’ meeting, whereas rights in accordance with the procedure and scope established in Section 276 Paragraph 4 and Section 283 Paragraph 1 of the Commercial Law can be exercised at least seven days before the shareholders’ meeting and on the day of the shareholders’ meeting. Detailed information on the abovementioned shareholders’ rights is available on website of joint stock company “Ventspils nafta” www.vnafta.lv.

Shareholders of joint stock company “Ventspils nafta” can familiarize with draft resolutions of issues to be addressed at the shareholders’ meeting starting from October 23 until November 5, 2012 at the premises of joint stock company “Ventspils nafta”, at Vaļņu Street 3, Riga, on business days from 2.00 p.m. until 4.00 p.m., by notifying on the previous day by phone number +371 67715910, and on the day of the shareholders’ meeting – at the place of registration, as well as these will be available on the website of joint stock company “Ventspils nafta” www.vnafta.lv. Shareholders of joint stock company “Ventspils nafta” need to inform joint stock company “Ventspils nafta” on necessity to receive a separate copy of the draft resolutions in paper form upon registration at least 5 (five) days before the date of the shareholders’ meeting by phone + 371 67715910.

Information about the shareholders’ meeting is available on website of joint stock company “Ventspils nafta” www.vnafta.lv.

The Management Board of joint stock company “Ventspils nafta” informs that according to the company’s Articles of Association, the total amount of shares with voting rights of joint stock company “Ventspils nafta” is 104’479’519.